Which activities appear in relevant job advertisements and how often? What is required in the management assistant job?

Wie sehen die Stelleninserate für Direktionsassistentin Job aus? Welche Tätigkeiten und Anforderungen werden genannt?

Job advertisements for "Management assistant job" contain all the requirements that a company places on a new employee for the vacant job. People looking for a job will find all the important information about the vacancy they are looking for in the job advertisements, such as

  • the activities
  • the employer's requirements (previous education, professional experience, personal skills and characteristics)
  • more information about the company
  • Executive Assistant
  • Executive Assistant
  • Executive Assistant to the CEO
  • Management Assistant
  • Management Assistant (Male/Female)
  • Management Support
  • Executive Office Manager
  • Assistant to the CEO
  • Executive Assistant
  • Assistant Director
  • Executive Assistant
  • Executive Assistant
  • Management assistance
  • CEO Assistant
  • Assistant to the CEO
  • Executive Assistant
  • Executive Assistant
  • Personal Assistant (Executive Level)
  • Senior Management Assistant
  • Executive Coordinator
  • Office Manager
  • Office Coordinator
  • Business Assistant
  • Executive Support Specialist
  • Corporate Assistant
  • Specialist, Executive Staff / Specialist, Executive Staff
  • General Manager's Assistant (M/F)
  • Secretarial Staff Member (Male) / Secretarial Staff Member (Female)
  • Administrative Assistant
  • Administrative Management
  • Commercial all-rounder
  • Head of the CEO's Office / Head of the CEO's Office

Note: International companies, in particular, use English job titles almost exclusively.

An analysis of current job postings reveals roughly the following breakdown:

Support for the management approx. 30% of the time
Scheduling appointments, meetings, and trips approx. 20% of the time
Project Coordination and Special Assignments approx. 15% of the time
Communication with internal and external stakeholders approx. 15% of the time
Preparation of presentations, minutes, and reports approx. 10% of the time
Organization of Events approx. 5% of the time
Administrative Tasks approx. 5% of the time

It is striking that project-based work is much more common today than it was a few years ago.

Requirements mentioned in job advertisements for the management assistant job

This information on the management assistant job varies depending on the employer. We have selected, viewed and summarized the information from relevant job advertisements on various job boards*:

Professional requirements
  • Basic commercial training
  • Completed continuing education, further training as an executive assistant with a Federal Diploma of Higher Education or comparable qualification
  • Several years of professional experience in an assistant role
Specialist knowledge for the management assistant job / management assistant job
  • Knowledge of Office Management and Project Management
  • Meeting management and minute-taking, as well as business correspondence
  • Industry knowledge
  • Knowledge of document management, event planning, travel management, and budget administration
  • Fluent German
  • Foreign languages, usually French and/or English, occasionally Italian or other languages
  • Proficiency in creating presentations (PowerPoint), MS Office (especially Excel and PowerPoint), SAP or ERP (depending on the industry), and digital collaboration tools (Microsoft Teams, SharePoint, etc.)
  • Confidential Handling of Sensitive Information
Personal characteristics
  • Organizational talent
  • Discretion and Trustworthiness
  • Independent and structured way of working
  • Communication skills
  • Service Orientation
  • Load capacity
  • Flexibility
  • High Level of Personal Responsibility
  • Ability to prioritize
  • Reliability
  • Confident demeanor
  • Solution orientation
Other management assistant job / management assistant job

Today, executive assistants often play a key role as a link between senior management, employees, and external partners. In addition to organizational tasks, they coordinate projects, prepare the basis for decision-making, and support executives in day-to-day operational and strategic business activities. In international companies, foreign languages and cross-border collaboration are also often part of their daily work.

Organizational skills are essential; in other words, you must be able to efficiently organize and prioritize appointments, tasks, and projects.

Project coordination and digital collaboration, in particular, are being mentioned more and more frequently. Discretion and trustworthiness, in particular, are among the most frequently cited requirements.

Executive assistants work in the following areas, among others:

  • Management
  • CEO's Office
  • Board of Directors
  • Office Management
  • Corporate development
  • Project Management Office (PMO)
  • Corporate Services
  • Human Resources
  • Corporate Communications
  • Assistant to the Division Head
  • Executive Support

Executive assistants are particularly common in:

  • Industrial companies
  • Banks
  • Insurances
  • Healthcare
  • Pharmaceutical companies
  • Public administration
  • Consulting company
  • Construction Company
  • Educational institutions
  • Associations and organizations
  • Energy companies
  • International Corporations

This makes it clear that continuing education, further training is in demand across all industries.

Career Advancement Opportunities for the Executive Assistant Position

For individuals with continuing education or further training in executive assistance, there are many career opportunities for growth in various directions. Current job postings highlight the growing importance of areas such as project management, event management, strategic coordination, and digital collaboration.

Typical Career Opportunities

As they gain more professional experience, executive assistants often go on to become:

  • C-Level Executive Assistant
  • Head of Office Management
  • Executive Office Manager
  • Project Manager
  • HR Manager
  • Event Manager
  • Member of the Executive Board at an SME
  • Chief of Staff (especially in international companies)
  • Head of Administration
  • Business Administrator (postgraduate studies CHE or MAS)

In particular, a transition to project management or office management is common.

Current Trends in the "Executive Assistant" Job Profile

The role of an executive assistant is increasingly evolving from a traditional administrative function to that of a business partner. Today, many executive assistants take on responsibility for projects, internal communication, event management, or the coordination of strategic initiatives. Digital collaboration, virtual meetings, and the use of modern office and collaboration tools are now an integral part of everyday work. The use of AI-powered applications for scheduling, document creation, and information processing is also becoming increasingly important.

In addition:Here you will find more interesting links on the subject of job advertisements and job searches:

*The information listed here is from an ad hoc study to provide a unique insight into the labor market and what is required in an Executive Assistant job.

Schools Offering Training for Executive Assistant Positions / Executive Assistant Jobs