Which activities appear in relevant job advertisements and how often? What is required in the job of office administrator?

Job advertisements for office specialist diplomas contain all the requirements that a company places on a new employee for the vacancy. People looking for a job will find all the important information about the vacancy in the job advertisements, such as

  • the activities
  • the employer's requirements (previous education, professional experience, personal skills and characteristics)
  • most important information about the company

This information on the job of office administrator varies depending on the employer. We have collected the information from relevant job advertisements from various job exchanges, looked at it and summarized it for you*:

 

Different job titles:

  • Receptionist
  • Secretary / Secretary
  • Administration employee
  • Employee Technical Administration
  • Commercial clerk in the real estate sector
  • Sales Assistant
  • Commercial Assistant
  • Commercial employee

 

Distribution of the individual tasks in a job office diploma:

Reception and switchboard approx. 20% of the time
Administration and secretariat, correspondence approx. 25% of the time
Guest care, organization and assistance with events approx. 15% of the time
Mail, cash register, office supplies, bookkeeping approx. 25% of working time
Other tasks such as managing work clothing, contact person for tradesmen and suppliers, food vending machines, etc. approx. 15% of the time

Requirements mentioned in job advertisements for the job Office Administrator Diploma

Professional requirements
  • Commercial training
  • Further training for an office management diploma
  • Professional experience in secretarial / head office / administration
Specialist knowledge for the job Office management diploma
  • Industry knowledge
  • Task-related knowledge
  • Good oral and written German language skills
  • Knowledge of English and other languages an advantage
  • PC skills (MS Office)
Personal characteristics
  • Order-loving
  • Communicative
  • Organizational skills
  • Structured work
  • Reliability and accuracy
Other job Office diploma Flexibility - i.e. in an office it can often happen that priorities change quickly or unexpected tasks arise. You need to be able to react flexibly to such situations and adapt to changes.

In addition:Here you will find interesting links on the subject of job advertisements and job search:

*The information listed here is from an ad hoc study to provide a unique insight into the job market and what is required in the Office Specialist Diploma job.

Schools with office diploma training