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Sofort zur richtigen Weiterbildung

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Address:
Hermetschloostrasse 77
8048 Zürich
ZfU - Center for Entrepreneurial Management AG
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Strengths: Over 600 first-class speakers are our trademark. They all have methodological and didactic expertise and many years of practical experience in their respective fields.
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Region: Zentralschweiz, Zürich
Sites: Zürich, Thalwil, Rüschlikon, Feusisberg, Unterägeri
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Questions and answers

The following steps are important for document storage - whether digital or physical:

  • Consider a suitable folder structure (as well as subfolders or table of contents) or compartmentalization
  • Select a specific folder system: Location, hierarchy, file names, etc.
  • Fill new filing system with existing files / documents
  • Maximize efficiency, e.g. by eliminating paper documents thanks to digitization and corresponding software programs or by filing documents immediately after use
  • Ensure data protection (backups, protection against hacking, locking cabinets or offices)
  • Organize and manage access rights to folders (clear and transparent regulation required)
  • Regularly check and optimize document management (possibly with professional help)

The structure of an office filing system could look like this:

  • Set up basic structure with priority system
  • Create folders and storage compartments according to a self-explanatory basic structure
  • Complete or bundle small tasks directly
  • Desk book as an alternative to paperwork
  • Use the recycle bin
  • Singletasking instead of multitasking
  • Completion of the task through careful filing
  • Always leave the workplace with a tidy desk

A well-structured filing system ensures order, clarity and efficient work in the office. Depending on requirements, it can include the following elements:

  • Letter trays: Ideal for filing incoming or outgoing mail.
  • Letter stand: Practical for quick access to frequently used documents.
  • Document cassettes: Provide closed storage space for confidential or sensitive documents.
  • Drawer boxes: Facilitate systematic sorting and access to different types of documents.
  • Sorting stations: Particularly suitable for daily incoming mail or project documents.
  • Magazine racks: Keep catalogs, magazines or loose sheets upright and within easy reach.
  • Folder: Classic for structured filing by topic or project.
  • Archive solutions: Serve the long-term and legally compliant storage of documents.

A functional filing system can be individually adapted to the requirements in the office and makes a decisive contribution to efficiency in everyday working life.

The following storage types are available for an office storage compartment:

  • Standing shelf
    • Folder
    • Magazine file
    • Archive boxes
  • Hanging shelf
    • Suspension files
    • Hanging bags
  • Horizontal shelf
    • Transparent sleeves
    • loose-leaf binder
    • File cover

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Redaktionelle Leitung:

Stefan Schmidlin, Bildungsberatung, Content-Team Modula AG

Quellen

Website des Schweizerischen Sekretariats für Bildung, Forschung und Innovation SBFI , Website www.berufsberatung.ch (offizielles schweizerisches Informationsportal der Studien-, Berufs- und Laufbahnberatung) sowie Websites und anderweitige Informationen der Berufsverbände und Bildungsanbieter.

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Preview of the video «4 Schritte zur richtigen Weiterbildung»

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